Division 24 — Documentation & Compliance Inspection

Protection
Backup arrangements

Verification Points

Successive maintenance activities are recorded consistently

Verification Points

Test can be traced to the asset
Instrument
Date
Responsible personnel

Verification Points

Certificate details against the actual instrument used

Verification Points

Previous inspections can be linked to the correct asset

Verification Points

Identification

Verification Points

Damaged
Faded
Detached
Deteriorated labels

Verification Points

Modifications have been incorporated

Verification Points

Records
Physical assets

Verification Points

Recurring defects have received appropriate resolution

Verification Points

Final closure

Verification Points

Consumed critical spares have been replenished
Where required

Verification Points

Required training remains current

Verification Points

Relevant personnel have access to the current version

Verification Points

Local operational/technical requirements

Verification Points

Identified compliance gaps have been addressed

Verification Points

Physical system against documentation

Verification Points

History of an important action
Record can be reconstructed

Parameter	Inspection Status
Required Document	Available / Missing
Document Revision	Current / Obsolete / Unknown
Asset ID	Verified / Mismatch
Equipment Type	Verified / Mismatch
Location	Verified / Mismatch
Serial Number	Verified / Mismatch / N/A
Rating	Verified / Mismatch / N/A
Maintenance Record	Complete / Incomplete
Test Report	Complete / Incomplete
Calibration Certificate	Valid / Expired / Missing / N/A
Inspection History	Complete / Incomplete
Asset Label	Correct / Incorrect / Missing
As-Built Drawing	Current / Outdated / Missing
Asset Register	Complete / Incomplete
Defect Closure	Closed / Open
Corrective Action	Complete / Incomplete / N/A
Spare Record	Complete / Incomplete / N/A
Training Record	Current / Expired / Missing / N/A
Airport Requirement	Compliant / Gap
Compliance Evidence	Adequate / Inadequate
Traceability	Complete / Incomplete
Record Integrity	Acceptable / Deficient
Final Compliance	Compliant / Partially Compliant / Non-Compliant

Document-to-Physical Verification Chain

Division 24 establishes a powerful audit principle — if this chain breaks, the system may be physically functional but its documentary compliance cannot be fully demonstrated.

Physical Asset

Asset ID / Label

Asset Register

As-Built Drawing

Inspection Record

Maintenance Record

Test Record

Calibration Evidence

Defect / Corrective-Action Record

Current Compliance Status

Compliance Verification Matrix

A requirement/evidence matrix makes the inspection stronger than simply checking whether documents exist — each requirement is checked against physical verification, document evidence, and test evidence where applicable.

Requirement	Physical Verification	Document Evidence	Test Evidence	Status
Asset installed correctly	✓	✓	—	Compliant
Asset identified	✓	✓	—	Compliant
Cable installation	✓	✓	✓	Compliant
Earthing	✓	✓	✓	Compliant
CCR operation	✓	✓	✓	Compliant
Photometric performance	✓	✓	✓	Compliant
Maintenance	✓	✓	—	Compliant
Calibration	—	✓	✓	Compliant
Defect closure	✓	✓	✓ where required	Compliant
As-built status	✓	✓	—	Compliant

Two-Layer Compliance Model

Layer 1 — Physical Compliance

Is the AGL asset actually installed, operating, and maintained correctly?

Fixture correctly installed
Cable correctly installed
Connector correctly sealed
CCR operating correctly
PAPI aligned
Sign correctly identified
Earthing connected
Work area restored

Layer 2 — Documentary Compliance

Can the organization demonstrate this condition through controlled evidence?

Inspection record
Test report
Calibration certificate
Maintenance record
Asset register
As-built drawing
Defect closure
Corrective-action evidence
Training record
Approved procedure

COMPLIANCE = PHYSICAL CONFORMITY + DOCUMENTARY EVIDENCE + TRACEABILITY

Final Compliance Status

Final status is kept more specific than a simple pass/fail:

C — CompliantPhysical system and documentary evidence satisfy applicable requirements.

PC — Partially CompliantPhysical/documentary compliance exists but identified gaps remain.

NC — Non-CompliantOne or more applicable requirements are not satisfied.

UE — Unverified EvidenceCompliance may exist physically, but adequate documentary evidence is unavailable or insufficient.

N/A — Not ApplicableRequirement does not apply to the asset/system.

Critical NC — Critical Non-ComplianceA significant compliance gap requiring immediate technical/management attention under the applicable airport/project procedure.

Division 24 Master Workflow

IDENTIFY APPLICABLE REQUIREMENTS IDENTIFY REQUIRED DOCUMENTS/RECORDS VERIFY DOCUMENT AVAILABILITY VERIFY CURRENT REVISION VERIFY ASSET IDENTIFICATION CROSS-CHECK PHYSICAL ASSET VERIFY INSPECTION HISTORY VERIFY MAINTENANCE RECORDS VERIFY TEST RECORDS VERIFY CALIBRATION EVIDENCE VERIFY AS-BUILT INFORMATION VERIFY ASSET REGISTER VERIFY DEFECT CLOSURE VERIFY CORRECTIVE ACTIONS VERIFY TRAINING/SPARE RECORDS WHERE APPLICABLE VERIFY AIRPORT-SPECIFIC REQUIREMENTS CHECK REQUIREMENT-TO-EVIDENCE TRACEABILITY IDENTIFY COMPLIANCE GAPS RECORD NONCONFORMANCE VERIFY CORRECTIVE ACTION FINAL COMPLIANCE DETERMINATION

"If you cannot trace it, you cannot reliably verify it. If you cannot verify it, you cannot confidently demonstrate compliance."

The most important principle for Division 24

Frequently Asked Questions

Quick answers about documentation & compliance inspection in the AGL Inspection Handbook.

Q1What is Division 24 — Documentation & Compliance Inspection in the AGL Inspection Handbook?

Division 24 contains 181 published topics in 19 sections (A–S). It is a systematic framework for verifying that the AGL system is physically compliant and serviceable and that its compliance, maintenance, testing, configuration and history can also be demonstrated through controlled, complete, current and traceable records. It is the documentary evidence layer of the AGL inspection system.

Q2What records does Division 24 inspect?

It covers maintenance records, test reports, calibration certificates, inspection history, asset identification and equipment labelling, as-built drawings, the asset register, defect-closure records, corrective-action evidence, spare-parts and training records, document revision control, airport-specific requirements, compliance matrices, record consistency and cross-verification, record integrity and auditability, and compliance deficiencies.

Q3What is the two-layer compliance model?

Layer 1 is physical compliance: whether the asset is actually installed, operating and maintained correctly. Layer 2 is documentary compliance: whether the organization can demonstrate that condition through controlled evidence. Compliance equals physical conformity plus documentary evidence plus traceability.

Q4What final compliance statuses are used?

Final status is more specific than pass or fail. C means Compliant, PC Partially Compliant, NC Non-Compliant, UE Unverified Evidence (compliance may exist physically but adequate documentary evidence is unavailable), N/A Not Applicable, and Critical NC a critical non-compliance needing immediate technical or management attention under the applicable procedure.

Q5What is the document-to-physical verification chain?

It links the physical asset, asset ID or label, asset register, as-built drawing, inspection record, maintenance record, test record, calibration evidence and defect or corrective-action record to the current compliance status. If the chain breaks, the system may be physically functional but its documentary compliance cannot be fully demonstrated.

Q6Why does Division 24 use a compliance verification matrix?

A requirement and evidence matrix is stronger than checking whether documents exist. Each requirement is checked against physical verification, document evidence and test evidence where applicable, and given a status.

Q7Do airport procedures take precedence over this handbook?

Yes. This handbook is an uncontrolled educational reference, not an approved procedure. The airport's approved inspection schedule, SMS procedures, ATC instructions, NOTAM procedures and local aerodrome regulations always take precedence, and the current revision of any official document should be verified before use.

Q8Can I download a printable checklist for each inspection topic?

Yes. Each inspection topic has a Download as Word option that produces an uncontrolled Word checklist template (description, a tick-box inspection table and an inspector sign-off block) for personal reference and internal training, to be reviewed and adopted under the user’s own document control.

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Don't Just File the Paperwork. Understand the System.

Documentation and compliance inspection is where record-accuracy and regulatory-conformance condition awareness begins. Go beyond identifying defects and build the technical knowledge to understand why abnormalities occur, how they affect system serviceability, and when further testing, troubleshooting, maintenance or corrective action is required.

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