Inspection Forms
The 25 forms that turn a walk down the runway into structured, comparable evidence — every daily patrol, weekly walk-down, and equipment-specific check captured, classified, and carried forward to a documented corrective action. Grouped into Routine Inspection, Equipment Inspection, and Condition & Defect Management, this division is the inspection evidence and condition-monitoring layer that sits between Installation/Operations (Division 04) and Maintenance, feeding the Failure Database, Asset Lifecycle Guide, and Reliability/MTBF analysis.
Where this fits — Installed and operating equipment (Division 04) still needs to be watched over time. This division proves it was watched: a defined inspection cadence, a consistent way to record what was seen, a consistent way to classify what mattered, and a closed loop from observation to verified correction. Every defect record here should trace back to an inspection and forward into the Defect Classification Sheet and Inspection Closure Record that release it to Maintenance.
A · Routine Inspection
10 of 10 formsINSP-01 Daily Inspection Checklist Checklist
Purpose
Provides a standardized daily check of the operational condition of AGL systems across runway, taxiway and associated equipment.
Key Fields
- Inspection No. / project / airport / date / time / shift
- Inspector, weather, runway/taxiway, inspection vehicle, communication equipment
- Runway AGL: edge, threshold, runway end, centreline, touchdown zone lights
- Fixture physical condition, missing/damaged fixtures, abnormal light output
- Taxiway AGL: edge, centreline, stop bars, lead-on/lead-off, guard lights, signs
- Other systems: PAPI, approach lighting, airfield signs, AGL control/monitoring, CCR indications, alarms
- Defects: ID, location, equipment, observation, severity, immediate action, follow-up
INSP-02 Weekly Inspection Checklist Checklist
Purpose
Performs a more detailed weekly inspection than the daily operational check, covering physical and electrical condition of AGL assets.
Key Fields
- Fixture physical condition, alignment, cleanliness, base-can condition
- Transformer condition, connector condition, cable visibility/condition
- Sign condition, PAPI condition, approach lighting, CCR/ALCMS indications
- Earthing/bonding condition, drainage around equipment
- Vegetation/foreign material, FOD condition
- Review of previous defects, recurring defects, corrective actions confirmed
- Deterioration identified, defect register updated
INSP-03 Monthly Inspection Checklist Checklist
Purpose
Provides a comprehensive monthly AGL condition inspection across physical, electrical, operational and documentation areas.
Key Fields
- Physical: fixtures, bases, mountings, transformers, signs, PAPI, approach lights, panels, CCRs
- Electrical: visible cable condition, connector condition, earthing/bonding, panel condition
- Equipment indications and alarm indications
- Operational: light operation, circuit operation, intensity control, monitoring, abnormal indications
- Documentation: previous defects, open corrective actions, maintenance history, recurring failures
INSP-04 Quarterly Inspection Checklist Checklist
Purpose
Conducts a higher-level quarterly technical condition inspection, including trend review against previous inspection periods.
Key Fields
- Detailed fixture, alignment and elevation condition
- Base-can, transformer, cable route and connector condition
- CCR, PAPI, sign, approach-light, ALCMS and earthing condition
- Trend review: previous quarter, previous year, recurring defects, failure and maintenance history
- Output: condition status, priority defects, maintenance recommendations, further testing requirements
INSP-05 Annual Inspection Checklist Checklist
Purpose
Provides the comprehensive annual inspection of the AGL installation across all systems, asset condition categories and historical records.
Key Fields
- System: runway, taxiway, approach, PAPI, signs, CCR, series circuits, ALCMS, earthing
- Asset condition: physical, electrical, mechanical, optical/photometric, environmental, structural
- Records reviewed: inspection, failure, maintenance, testing, photometry and calibration history
- Annual assessment rating: Good / Satisfactory / Monitor / Maintenance required / Critical / Replacement recommended
INSP-06 Routine AGL Inspection Form Form
Purpose
Provides a flexible standard inspection record for routine AGL inspections that do not require the more specialized daily/weekly/monthly checklist.
Key Fields
- Inspection ID / airport / location / equipment/system
- Date/time, inspector, operating condition, inspection type
- Observation: normal condition, abnormal condition, defect, failure, potential failure, environmental issue
- Record: observation, evidence/photo, defect ID
- Immediate action, recommendation, follow-up inspection
INSP-07 Visual Inspection Form Form
Purpose
Documents inspection based primarily on physical and visual examination of AGL fixtures, signs and associated equipment.
Key Fields
- Physical damage, cracking, corrosion, loose or missing components
- Water ingress, dirt/contamination
- Cable damage, connector damage, fixture damage, sign damage
- Mounting condition, earthing connection, labels/identification
- FOD/environmental conditions
- Result: Acceptable / Minor defect / Major defect / Critical defect
INSP-08 Night Inspection Form Form
Purpose
Evaluates AGL systems under nighttime operating conditions and identifies visible operational abnormalities not apparent during the day.
Key Fields
- Date, time, runway, taxiway, weather, visibility, inspector
- Fixture operation, light uniformity, missing lights, flickering
- Abnormal intensity, colour appearance, circuit operation, intensity-step response
- Stop-bar operation, sign illumination, PAPI appearance, approach-light operation
- Observations: location, fixture/circuit ID, observed condition, severity, photo/evidence, corrective action
INSP-09 Day Inspection Form Form
Purpose
Identifies physical, mechanical and environmental conditions that may not be easily visible during night operation.
Key Fields
- Fixture housing, lens, mounting, base can
- Cable, connector, transformer condition
- Sign structure, PAPI structure, approach-light supports
- CCR/control equipment, earthing, drainage, vegetation, corrosion, physical damage
- Final assessment: Satisfactory / Defect identified / Maintenance required / Further technical inspection required
INSP-10 Airside Inspection Report Report
Purpose
Documents a structured inspection of AGL assets and associated airside areas, including ATC coordination and airside safety observations.
Key Fields
- Airport, inspection date/time, inspector, vehicle, runway/taxiway
- ATC coordination, airside permit/reference, weather/visibility
- Scope: runway, taxiways, apron interface, approach lighting, PAPI, signs, stop bars, guard lights, AGL equipment
- Operational/safety observations: FOD, obstructions, damaged/missing fixtures, cable exposure, structural damage
- Drainage issue, access issue, safety hazard
- Output: critical observations, defects, immediate actions, maintenance requirements, escalation requirements
B · Equipment Inspection
10 of 10 formsINSP-11 Fixture Inspection Inspection Record
Purpose
Provides a dedicated inspection record for AGL fixtures, covering identification, physical, electrical and performance condition.
Key Fields
- Fixture ID, circuit ID, location, runway/taxiway, manufacturer, model, serial number, fixture type
- Physical: housing, lens, cover, gasket, mounting, fasteners, corrosion, contamination, water ingress, mechanical damage
- Electrical: cable, connector, transformer, earthing, identification
- Performance: operational status, abnormal brightness, flickering, colour condition, alignment
- Result: Satisfactory / Monitor / Maintenance required / Replace
INSP-12 CCR Inspection Inspection Record
Purpose
Assesses the physical and operational condition of Constant Current Regulators.
Key Fields
- CCR ID, manufacturer, model, serial number, rating, circuit, location
- Physical: cabinet, doors, cooling/ventilation, corrosion, cleanliness, wiring, terminals, labels, earthing
- Operational: output indication, current regulation, intensity steps, alarms
- Protection indications, local control, remote control, communication, ALCMS status
- Inspection result: Normal / Abnormal / Alarm condition / Maintenance required / Further testing required
INSP-13 Transformer Inspection Inspection Record
Purpose
Inspects AGL isolation transformers for physical, electrical and condition-related defects.
Key Fields
- Transformer ID, circuit, location, rating, manufacturer, model, serial number
- Physical: housing, connection, cable, connector, water ingress, corrosion, mechanical damage, identification
- Electrical/condition: connection condition, earthing/bonding, evidence of overheating or insulation damage, test history
- Result: Satisfactory / Monitor / Test required / Replace
INSP-14 Cable Inspection Inspection Record
Purpose
Assesses the condition of installed AGL cables and routes.
Key Fields
- Cable ID, circuit ID, route, cable type, installation location
- Physical damage, exposed cable, mechanical protection, cable support
- Joint condition, water ingress, signs of overheating, identification
- Route condition, trench/duct condition
- Recommendation: No action / Monitor / Repair / Test / Replace
INSP-15 Connector Inspection Inspection Record
Purpose
Inspects AGL connectors and connection points for security, sealing and contamination.
Key Fields
- Connector ID, cable ID, equipment ID, connector type
- Physical condition, mechanical security, sealing
- Corrosion, damage, contamination, identification, connection condition
- Result: Satisfactory / Clean-resecure / Replace / Further electrical test
INSP-16 PAPI Inspection Inspection Record
Purpose
Inspects PAPI/APAPI equipment and associated physical condition, alignment and operational status.
Key Fields
- PAPI ID, runway, unit number, manufacturer, model, serial number
- Housing, lens, optical window, mounting, foundation
- Alignment, elevation, azimuth, cable, connector, earthing, heater/environmental systems where applicable
- Operational observation: light output, colour transition, unit operation, abnormal condition
- Recommendation: Normal / Adjustment required / Maintenance required / Technical testing required
INSP-17 Sign Inspection Inspection Record
Purpose
Assesses the physical and operational condition of airfield signs.
Key Fields
- Sign ID, location, type, legend, manufacturer, model
- Physical: housing, face, legend, mounting, structure, foundation, corrosion, damage, visibility
- Electrical: illumination, cable, connector, transformer, earthing
- Result: Satisfactory / Defect / Repair / Replacement
INSP-18 Approach Light Inspection Inspection Record
Purpose
Assesses the condition and operational status of approach lighting systems.
Key Fields
- Runway, runway end, approach system, light ID
- Fixture condition, support structure, alignment, elevation
- Cable, transformer, connector, earthing
- System review: missing/damaged lights, misalignment, structural damage
- Cable exposure, circuit abnormality, illumination abnormality
INSP-19 ALCMS Inspection Inspection Record
Purpose
Inspects the physical and functional condition of AGL control and monitoring systems.
Key Fields
- Equipment: PLC, HMI, control panel, communication modules, network equipment, monitoring equipment, interfaces
- Cabinet condition, wiring, terminals, labels, power supply, UPS where applicable
- Network status, communication status, alarm status, HMI condition
- Remote control, status indications, event/alarm records
- Result: Normal / Minor issue / Major issue / Communication failure / Maintenance required
INSP-20 Earthing Inspection Inspection Record
Purpose
Inspects the physical condition and integrity of AGL earthing/bonding arrangements.
Key Fields
- Earth conductor, connection, termination, bonding, electrode
- Corrosion, mechanical security, identification, continuity
- Records: previous earth resistance, latest earth resistance, test date, test instrument, calibration reference
- Result: Satisfactory / Repair required / Test required / Immediate corrective action
C · Condition & Defect Management
5 of 5 formsINSP-21 Condition Assessment Sheet Sheet
Purpose
Converts inspection observations into a structured asset/equipment condition assessment.
Key Fields
- Physical condition: Excellent / Good / Fair / Poor / Critical
- Electrical condition: Normal / Degraded / Abnormal / Critical
- Performance condition: Normal / Reduced / Unstable / Failed
- Asset ID, equipment, location, inspection date, age
- Defects, failure history, maintenance history, test history, photometry history
- Risk, recommended action
- Final condition: Condition Score / Risk Level / Maintenance Priority / Replacement Priority
INSP-22 Defect Report Report
Purpose
Formally records an identified defect and initiates corrective action.
Key Fields
- Defect ID, date, inspection reference, location, asset ID, equipment
- Defect description, evidence/photo, immediate risk, classification
- Responsible person, corrective action, target date
- Closure date, verification
- Defect types: electrical, mechanical, structural, optical, cable, connector, control, earthing, environmental, installation, documentation
INSP-23 Inspection Summary Summary
Purpose
Consolidates inspection findings into a management-level inspection summary with KPIs and recommendations.
Key Fields
- Inspection period, airport, runway, taxiway, equipment category, inspector
- Number inspected / satisfactory / defective, critical / major / minor defects
- Open defects, closed defects, repeat defects
- KPI table: assets inspected, inspection completion, defects identified, defects closed, overdue defects
- Management recommendations: immediate action, planned maintenance, further testing, monitoring, replacement
INSP-24 Defect Classification Sheet Sheet
Purpose
Ensures defects are classified consistently according to their technical and operational significance.
Key Fields
- Classification: Critical / Major / Minor / Observation
- Classification factors: safety impact, operational impact, redundancy, failure probability
- Consequence, equipment criticality, environmental exposure, recurrence
- Defect ID, equipment, defect, severity, criticality, risk
- Classification, required response, target time, approval
INSP-25 Inspection Closure Record Closure Record
Purpose
Formally closes an inspection finding after corrective action and verification.
Key Fields
- Original finding: inspection ID, defect ID, asset ID, location, original defect, original classification, date identified
- Corrective action: action taken, maintenance work order, replacement material, technician, completion date
- Test performed, test result
- Verification: reinspection date, inspector, corrective action verified, defect resolved, evidence/photo, related test report
- Closure decision: Closed / Closed with monitoring / Rework required / Not accepted
- Signatures: Maintenance Engineer, Inspector, QA/QC/Reviewer, Approving Authority
How Division 05 Connects
These 25 forms build a structured control chain from a scheduled look at the airfield to a verified, closed-out corrective action — not just a record that someone walked the runway.
Inspection Control Flow
The three categories in this division follow the control chain from a scheduled inspection to a verified closure:
Related Divisions
- Division 04 — Installation Forms (the field installation record every equipment inspection form verifies against)
- Division 06 — Maintenance Forms (receives repeat and unresolved defects via INSP-25 Inspection Closure Record)
- Division 07 — Testing & Commissioning Forms (test history referenced in Equipment Inspection and Condition Assessment)
- Division 20 — Documentation & Records Control (failure database, asset lifecycle guide, and reliability/MTBF analysis)
Frequently Asked Questions
Quick answers about the 25 Division 05 Inspection forms, how they are grouped, and how they connect to the rest of the library.
Q1What is Division 05 — Inspection Forms in the AGL Engineering Forms & Templates library?
Division 05 is a set of 25 inspection forms (INSP-01 to INSP-25) in the AGL Engineering Forms & Templates library. It turns AGL inspection into structured, comparable evidence, with every routine patrol and equipment-specific check captured, classified and carried through to a documented corrective action. The forms are grouped into 3 categories: Routine Inspection, Equipment Inspection and Condition & Defect Management.
Q2Which forms are included in Routine Inspection?
Routine Inspection (10 forms): INSP-01 Daily Inspection Checklist, INSP-02 Weekly Inspection Checklist, INSP-03 Monthly Inspection Checklist, INSP-04 Quarterly Inspection Checklist, INSP-05 Annual Inspection Checklist, INSP-06 Routine AGL Inspection Form, INSP-07 Visual Inspection Form, INSP-08 Night Inspection Form, INSP-09 Day Inspection Form, INSP-10 Airside Inspection Report.
Q3Which forms are included in Equipment Inspection?
Equipment Inspection (10 forms): INSP-11 Fixture Inspection, INSP-12 CCR Inspection, INSP-13 Transformer Inspection, INSP-14 Cable Inspection, INSP-15 Connector Inspection, INSP-16 PAPI Inspection, INSP-17 Sign Inspection, INSP-18 Approach Light Inspection, INSP-19 ALCMS Inspection, INSP-20 Earthing Inspection.
Q4Which forms are included in Condition & Defect Management?
Condition & Defect Management (5 forms): INSP-21 Condition Assessment Sheet, INSP-22 Defect Report, INSP-23 Inspection Summary, INSP-24 Defect Classification Sheet, INSP-25 Inspection Closure Record.
Q5What is the difference between the daily, weekly, monthly, quarterly and annual inspection checklists?
The Daily Inspection Checklist (INSP-01) is a standardized check of the operational condition of AGL systems. The Weekly checklist (INSP-02) is more detailed, covering physical and electrical condition. The Monthly checklist (INSP-03) is a comprehensive condition inspection across physical, electrical, operational and documentation areas. The Quarterly checklist (INSP-04) is a higher-level technical inspection that includes trend review against the previous period, and the Annual checklist (INSP-05) is the comprehensive inspection across all systems and asset condition categories.
Q6How are defects recorded and closed in Division 05?
The Condition Assessment Sheet (INSP-21) converts inspection observations into a structured condition assessment. The Defect Report (INSP-22) formally records a defect and initiates corrective action, and the Defect Classification Sheet (INSP-24) classifies defects consistently by technical and operational significance. The Inspection Summary (INSP-23) consolidates findings with KPIs and recommendations, and the Inspection Closure Record (INSP-25) closes a finding after corrective action and verification.
Q7Can the forms in Division 05 be downloaded and filled in?
Yes. Each form has a Download as Word button that produces an uncontrolled sample Word template with letterhead, a document-control block, ruled entry fields and a three-tier approval table, ready to print or fill on-screen. Checklist-format forms such as Daily Inspection Checklist (INSP-01) download with a checkbox and a verified-by line for each item. The forms can also be searched by keyword or form ID.
Q8How does Division 05 fit with installation and the other divisions?
Installed and operating equipment from Division 04 still needs to be watched over time. This division proves it was watched, through a defined inspection cadence, a consistent way to record what was seen and classify what mattered, and a closed loop from observation to verified correction. Every defect record should trace back to an inspection.
INSPECT WITH JUDGMENT, NOT JUST A CHECKLIST.
A thorough inspection form still depends on knowing what a defect actually looks like — frangibility, photometric degradation, connector corrosion, cable insulation failure — not just marking pass or fail.
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