Quality Assurance & Quality Control Forms
The 25 forms that turn inspection, testing and installation evidence into a governed quality record — every checklist, incoming material check, nonconformance, corrective and preventive action, audit and document review made traceable, classified, closed out and reportable. Grouped into Quality Inspection & Control, Nonconformance & Corrective Action, Inspection Release & Material Control, Engineering & Document Quality, and Audit & Quality Management, this division is the QA/QC governance layer that sits over every other division rather than beside it.
Where this fits — Division 10 does not run its own isolated file system. Every quality record here cross-references the technical record it governs: inspection numbers from installation, test report numbers from commissioning, work orders from maintenance, and failure IDs from RCA. The chain runs Quality Planning → Inspection → Verification → Nonconformance → Corrective/Preventive Action → Reinspection → Audit → Quality Closeout, and feeds the NCR Register, CAPA Register and Quality Performance Report into the project's long-term engineering intelligence.
A · Quality Inspection & Control
5 of 5 formsQAQC-01 QA Checklist Checklist
Purpose
To verify that project activities are being executed in accordance with the approved quality requirements, procedures, specifications and inspection plan.
Key Fields
- QA Checklist No. / Project / Airport / Contractor / Subcontractor
- Work package / location / date / QA Engineer
- Reference specification / drawing reference / ITP reference
- Approved drawings, method statement and material available
- Approved inspection procedure and required inspection records available
- Test equipment calibrated / personnel competent and authorized
- Previous NCRs closed / inspection requirements satisfied
- Result: compliant, partially compliant, non-compliant, observation, NCR required
QAQC-02 QC Inspection Checklist Checklist
Purpose
To verify the physical and technical quality of work during execution.
Key Fields
- Inspection point / requirement / actual condition
- Acceptance criterion / result / inspector / date / remarks
- Inspection areas: material, installation, workmanship
- Cable installation, fixture installation, transformer installation
- Connector installation, earthing, CCR installation
- PAPI, signs, approach lighting, ALCMS
QAQC-03 Incoming Material QC Record
Purpose
To verify that materials received at site/store conform to approved technical and procurement requirements.
Key Fields
- Material Inspection No. / material description / manufacturer / model / part number
- Quantity / PO No. / delivery note / batch-lot number / serial number where applicable
- Approved material, datasheet, and technical compliance verified
- Physical condition, quantity, dimensions, and nameplate checked
- Certificates, Certificate of Conformance, warranty documentation, packaging
- Result: accepted, accepted with observation, rejected, further inspection required
QAQC-04 In-Process Inspection Record
Purpose
To verify quality at intermediate stages before work is covered, concealed or progressed to the next activity.
Key Fields
- Work activity / location / drawing / specification
- Inspection stage / requirement / actual result
- Typical activities: cable trench, cable laying, base-can installation
- Fixture, transformer, and connector installation / earthing
- Sign foundation, PAPI, CCR, and ALCMS installation
- Acceptance status / inspector / contractor representative
QAQC-05 Final Inspection Checklist
Purpose
To verify that completed work complies with approved requirements before handover.
Key Fields
- Installation complete / equipment installed correctly
- Labels and identification complete / workmanship acceptable
- Testing completed / inspection records complete
- NCRs closed / punch points closed
- As-built documentation and O&M documentation available
- Asset records available
- Final status: accepted, accepted with comments, rework required, reinspection required
B · Nonconformance & Corrective Action
4 of 4 formsQAQC-06 NCR — Non-Conformance Report Report
Purpose
To formally record work, material, documentation or performance that does not conform to specified requirements.
Key Fields
- NCR No. / project / location / date / contractor
- Work package / drawing-specification reference / inspection reference
- Description / requirement / actual condition / evidence / photographs
- Material or equipment affected / quantity affected
- Classification: critical, major, minor
- Immediate action: stop work, isolate, segregate material, repair, rework, replace
- Disposition: accept as-is, repair, rework, replace, reject
- Closure: corrective action, verification, reinspection, evidence, approval, closure date
QAQC-07 Observation Report Report
Purpose
To record a quality-related observation that may not yet justify an NCR but requires attention.
Key Fields
- Observation No. / date / location / activity / contractor
- Observation / requirement or reference / potential consequence
- Recommended action / responsible person / target date
- Closure status
- Examples: poor housekeeping, identification issue, minor workmanship concern, documentation gap, early deterioration
QAQC-08 Corrective Action Request Request
Purpose
To formally request corrective action for a quality problem or identified deficiency.
Key Fields
- CAR No. / related NCR or Observation
- Problem / root cause
- Required corrective action / responsible party / target date / action completion date
- Verification: corrective action implemented, evidence reviewed
- Reinspection completed / effectiveness verified
- Status: open, in progress, submitted, verified, closed
QAQC-09 Preventive Action Record Record
Purpose
To document actions taken to prevent recurrence or prevent a potential quality problem.
Key Fields
- PAR No. / source / risk-problem / cause
- Preventive action / applicable work areas / responsible person / target date
- Preventive measures: procedure revision, training, design change, material change
- Inspection enhancement, supplier improvement, additional testing, increased monitoring
- Effectiveness review: implemented, effective, partially effective, further action required
C · Inspection Release & Material Control
4 of 4 formsQAQC-10 Quality Inspection Request Request
Purpose
To formally request QA/QC inspection of completed work or an inspection hold point.
Key Fields
- Inspection Request No. / date / contractor / location / activity
- Drawing reference / specification / ITP reference / inspection type
- Description of completed work / inspection stage / required date and time
- Inspection documents attached
- QA/QC result: accepted, accepted with comments, rejected, reinspection required
QAQC-11 Inspection Release Note Release Note
Purpose
To formally release an inspected activity for the next construction stage.
Key Fields
- Release Note No. / Inspection Request No. / activity / location
- Drawing / inspection date / inspector / inspection result
- Release conditions: inspection completed, acceptance criteria satisfied
- Required tests completed / no unresolved critical NCR / documentation complete
- Release: released, released with conditions, not released
QAQC-12 Material Inspection Record Record
Purpose
To maintain detailed quality records for individual materials and equipment.
Key Fields
- Material ID / description / manufacturer / model / part number
- Quantity / batch-lot / serial number / PO / delivery reference
- Approved submittal, datasheet, and physical inspection verified
- Dimensions, nameplate, and certification checked
- CoC, test certificate, and warranty on file
- Final status: accepted, conditional acceptance, rejected
QAQC-13 Workmanship Inspection Inspection
Purpose
To assess the quality of actual installation and workmanship.
Key Fields
- Inspection areas: cable laying, cable routing, base cans
- Fixtures, transformers, connectors, earthing
- PAPI, signs, approach lights, CCR, ALCMS
- Workmanship criteria: correct installation, alignment, level and elevation
- Fastening, torque, identification, routing, protection, cleanliness, finish
- Compliance with approved drawings
- Result: acceptable, minor correction, major correction, rework
D · Engineering & Document Quality
5 of 5 formsQAQC-14 Drawing Review Checklist Checklist
Purpose
To verify that drawings are technically complete, coordinated and suitable for construction/use.
Key Fields
- Drawing number / revision / title / project / scale
- Legend, symbols, and equipment identification
- Cable routes, circuit references, equipment ratings, dimensions, interfaces, earthing
- Details, notes, and applicable standards
- AGL-specific review: CCR arrangement, series circuits, isolation transformers
- Fixtures, PAPI, signs, approach lighting, ALCMS, cable routing
- Result: approved, approved with comments, revise and resubmit, rejected
QAQC-15 Document Review Checklist Checklist
Purpose
To verify technical and quality completeness of submitted project documentation.
Key Fields
- Documents: drawings, specifications, method statements, ITP
- Test procedures, test reports, material submittals, datasheets, certificates
- Inspection records, O&M manuals, as-built documents
- Review: correct revision, correct project, correct equipment
- Complete information, consistent references, required approvals, traceability, document numbering
- Result: accepted, comments, revise, rejected
QAQC-16 Technical Submittal Review Review
Purpose
To technically review proposed materials and equipment against project requirements.
Key Fields
- Manufacturer / model / rating / technical specifications
- Applicable standards / environmental requirements / electrical characteristics
- Photometric characteristics / dimensions / accessories / compatibility
- Warranty and certificates
- Compliance: compliant, partially compliant, non-compliant, deviation identified
- Approval: approved, approved with comments, revise and resubmit, rejected
QAQC-17 Test Report Review Review
Purpose
To verify that submitted test reports are technically complete, traceable and acceptable.
Key Fields
- Correct equipment ID / correct asset ID / correct test date
- Test procedure / test equipment / calibration certificate / test conditions
- Measurements / acceptance criteria / pass or fail
- Signatures / witness / attachments
- Result: accepted, accepted with comments, rejected, retest required
QAQC-18 Calibration Verification Verification
Purpose
To verify that measuring and testing equipment used for quality inspection and testing is properly calibrated.
Key Fields
- Instrument name / manufacturer / model / serial number
- Calibration certificate / calibration date / calibration due date
- Verification: certificate valid, instrument identification matches
- Calibration range appropriate / calibration status acceptable
- No evidence of damage
- Result: valid, expired, not suitable, verification required
E · Audit & Quality Management
7 of 7 formsQAQC-19 Internal Audit Checklist Checklist
Purpose
To assess compliance of project processes with established QA/QC requirements.
Key Fields
- Audit areas: document control, material control, inspection, testing
- Installation, NCR management, corrective action, calibration
- Training, records, handover
- Audit finding: conforming, observation, minor nonconformance, major nonconformance
- Audit closeout: finding, corrective action, responsible person, due date, verification, closure
QAQC-20 Supplier Quality Audit Audit
Purpose
To evaluate the quality capability and performance of material and equipment suppliers and manufacturers.
Key Fields
- Supplier / manufacturer / product / location / audit date / auditor
- Audit areas: quality management, manufacturing process, inspection-testing, calibration
- Traceability, material control, production records, nonconformance control
- Testing facilities, documentation, previous quality performance
- Result: approved, approved with conditions, improvement required, not acceptable
QAQC-21 Quality Observation Register Register
Purpose
To maintain a centralized register of quality observations.
Key Fields
- Fields: Observation ID, date, location, activity, observation, responsible, target, status
- Categories: workmanship, material, documentation, safety-quality interface
- Installation, testing, housekeeping, process compliance
- Status: open, in progress, submitted, verified, closed
QAQC-22 NCR Register Register
Purpose
To provide centralized control of all project nonconformances.
Key Fields
- Fields: NCR No., date, area, description, severity, responsible, due date, status
- Management analysis: open NCRs, closed NCRs, overdue NCRs, critical NCRs
- Repeat NCRs / NCRs by contractor / NCRs by activity / NCRs by equipment
- KPI: NCR Closure Rate = Closed NCRs / Total NCRs × 100
QAQC-23 CAPA Register Register
Purpose
To centrally control Corrective and Preventive Actions.
Key Fields
- Fields: CAPA ID, source, problem, root cause, action, responsible, due date, verification, status
- Sources: NCR, audit, inspection, failure, customer complaint
- Test failure, repeated defect, risk assessment
- Control: corrective action, preventive action, target date, completion, effectiveness verification, closure
QAQC-24 Quality Performance Report Report
Purpose
To provide management-level analysis of project quality performance.
Key Fields
- Quality KPIs: inspections completed, inspection requests, inspection acceptance rate
- NCRs raised, NCR closure rate, open NCRs, overdue NCRs, observations
- Repeat NCRs, CAPAs, supplier quality issues, test report acceptance rate
- Trend analysis: NCR trend, observation trend, repeated defects
- Contractor performance, supplier performance, activity-specific quality issues
- Management actions: training, process improvement, supplier action, design review, inspection enhancement, additional testing
QAQC-25 Quality Closeout Closeout Certificate
Purpose
To formally close the quality requirements for a work package, system or project.
Key Fields
- Inspection closure: required inspections completed, final inspection completed
- Inspection requests closed / release notes completed
- NCR closure: all NCRs closed, corrective actions verified, preventive actions completed, outstanding observations resolved
- Documentation: test reports approved, material records complete, certificates complete
- Calibration records, drawing reviews, as-built records, and quality dossier complete
- Final approval: QA/QC Engineer, Project Engineer, QA/QC Manager, Client/Consultant where required
- Final status: quality closed, closed with outstanding monitored items, not closed
How Division 10 Connects
These 25 forms build a governed quality history across the whole project — not a standalone QA/QC file system, but the layer that verifies, disputes, corrects and ultimately certifies the work recorded in every other division.
Quality Control Flow
The five categories in this division follow the governance sequence from planning to closeout:
Related Divisions
- Division 04 — Installation Forms (inspection numbers that QA Checklists and In-Process Inspections trace back to)
- Division 05 — Testing & Commissioning Forms (test report numbers referenced by Test Report Review)
- Division 08 — Maintenance Forms (work orders and maintenance records linked from QA/QC closure)
- Division 09 — Failure & RCA Forms (failure IDs and RCA references feeding the NCR and CAPA registers)
Frequently Asked Questions
Quick answers about the 25 Division 10 Quality Assurance & Quality Control forms, how they are grouped, and how they connect to the rest of the library.
Q1What is Division 10 — Quality Assurance & Quality Control Forms in the AGL Engineering Forms & Templates library?
Division 10 is a set of 25 quality assurance & quality control forms (QAQC-01 to QAQC-25) in the AGL Engineering Forms & Templates library. It turns inspection, testing and installation evidence into a governed quality record, with every checklist, incoming material check, nonconformance, corrective and preventive action, audit and document review made traceable, classified and closed out. The forms are grouped into 5 categories: Quality Inspection & Control, Nonconformance & Corrective Action, Inspection Release & Material Control, Engineering & Document Quality and Audit & Quality Management.
Q2Which forms are included in Quality Inspection & Control and Nonconformance & Corrective Action?
Quality Inspection & Control (5 forms): QAQC-01 QA Checklist, QAQC-02 QC Inspection Checklist, QAQC-03 Incoming Material QC, QAQC-04 In-Process Inspection, QAQC-05 Final Inspection; Nonconformance & Corrective Action (4 forms): QAQC-06 NCR — Non-Conformance Report, QAQC-07 Observation Report, QAQC-08 Corrective Action Request, QAQC-09 Preventive Action Record.
Q3Which forms are included in Inspection Release & Material Control and Engineering & Document Quality?
Inspection Release & Material Control (4 forms): QAQC-10 Quality Inspection Request, QAQC-11 Inspection Release Note, QAQC-12 Material Inspection Record, QAQC-13 Workmanship Inspection; Engineering & Document Quality (5 forms): QAQC-14 Drawing Review Checklist, QAQC-15 Document Review Checklist, QAQC-16 Technical Submittal Review, QAQC-17 Test Report Review, QAQC-18 Calibration Verification.
Q4Which forms are included in Audit & Quality Management?
Audit & Quality Management (7 forms): QAQC-19 Internal Audit Checklist, QAQC-20 Supplier Quality Audit, QAQC-21 Quality Observation Register, QAQC-22 NCR Register, QAQC-23 CAPA Register, QAQC-24 Quality Performance Report, QAQC-25 Quality Closeout.
Q5What is the difference between an NCR, an Observation Report, a Corrective Action Request and a Preventive Action Record?
The NCR (QAQC-06) formally records work, material, documentation or performance that does not conform to specified requirements. The Observation Report (QAQC-07) records a quality observation that may not yet justify an NCR but needs attention. The Corrective Action Request (QAQC-08) formally requests corrective action for a quality problem, and the Preventive Action Record (QAQC-09) documents actions taken to prevent recurrence or a potential quality problem.
Q6What is the difference between the QA Checklist, QC Inspection Checklist, In-Process Inspection and Final Inspection?
The QA Checklist (QAQC-01) verifies that activities are executed in line with approved quality requirements and procedures. The QC Inspection Checklist (QAQC-02) verifies the physical and technical quality of work during execution. The In-Process Inspection (QAQC-04) verifies quality at intermediate stages before work is covered, concealed or progressed, and the Final Inspection (QAQC-05) verifies that completed work complies with approved requirements before handover.
Q7How does inspection release work in Division 10?
The Quality Inspection Request (QAQC-10) formally requests inspection of completed work or an inspection hold point. The Inspection Release Note (QAQC-11) then formally releases the inspected activity for the next construction stage. Registers such as the NCR Register (QAQC-22) and CAPA Register (QAQC-23) centrally control nonconformances and corrective and preventive actions, and Quality Closeout (QAQC-25) closes the quality requirements for a work package, system or project.
Q8How does Division 10 connect to the technical records in other divisions?
Division 10 does not run its own isolated file system. Every quality record cross-references the technical record it governs: inspection numbers from installation, test report numbers from commissioning, work orders from maintenance and failure IDs from root-cause analysis. It is the layer that verifies, disputes, corrects and ultimately certifies the work recorded in the other divisions.
AUDIT THE WORK. UNDERSTAND THE STANDARD.
QA/QC forms are only as strong as the standard behind them — knowing what ICAO Annex 14, FAA Advisory Circulars and IS 12290/IS 7785 actually require, not just what box the auditor expects filled.
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