Audit & Management Review Forms
The 25 forms that make up the management assurance, audit, performance-review and continuous-improvement layer of the AGL Engineering Management System. While Division 21 — Compliance & Standards determines whether requirements are satisfied, Division 22 determines whether the entire AGL engineering, installation, testing, maintenance, quality, safety, asset and documentation system is actually working effectively — following the cycle PLAN → EXECUTE → INSPECT → TEST → AUDIT → REVIEW → CORRECT → IMPROVE. Grouped into the Audit System, Audit Findings & Corrective Action, Management Review, and Annual Engineering Governance, this division converts the records generated by every other division into management decisions and engineering improvement.
Where this fits — Division 22 sits above every other division as the master intelligence layer: it audits, finds, analyzes, tracks corrective action, and rolls everything up into KPI, trend, management, and annual reviews. It should not become merely a collection of audit checklists — it is the bridge that converts DATA → AUDIT → FINDING → ANALYSIS → ACTION → KPI → TREND → MANAGEMENT DECISION → CONTINUOUS IMPROVEMENT across the whole AGL framework.
A · Audit System
12 of 12 formsAUD-01 Internal Audit Checklist Checklist
Purpose
To conduct a structured internal audit of the AGL engineering and operational management system across management, technical, quality, safety, and asset areas.
Key Fields
- Audit ID / audit date / audit scope
- Auditor / Auditee
- Management: procedures available, responsibilities defined, records maintained, previous audit actions closed
- Technical: design, installation, testing, and maintenance controls
- Quality: inspection, NCR, corrective action, documentation
- Safety: work permits, LOTO, PPE, airside safety, FOD control
- Asset: asset register, equipment history, condition assessment, lifecycle records
- Requirement / finding / evidence / status / action required
AUD-02 Technical Audit Checklist Checklist
Purpose
To verify technical integrity of the AGL system covering design, circuits, control equipment, fixtures, visual aids, earthing, protection and photometry.
Key Fields
- Review areas: AGL design, circuit design, CCR selection, transformer selection, cable sizing, series circuits
- Fixture selection, PAPI, airfield signs, approach lighting, ALCMS
- Earthing, protection, photometry
- Evidence: drawings, calculations, technical submittals
- Evidence: test reports, inspection records, asset records
- Result: Compliant / Observation / Non-conformance
AUD-03 Maintenance Audit Audit
Purpose
To determine whether AGL maintenance activities are being performed effectively and according to approved procedures.
Key Fields
- Preventive maintenance compliance / inspection frequency
- Work-order completion / breakdown response / emergency maintenance
- Equipment history / spare-parts usage
- Test records / photometry / maintenance backlog
- Performance indicators: PM compliance %, breakdown frequency
- Performance indicators: MTBF, MTTR, backlog, repeat failures, critical equipment failures
AUD-04 Installation Audit Audit
Purpose
To verify the quality and conformity of AGL installation activities.
Key Fields
- Cable installation and cable routing
- Base cans, fixtures, transformers, connectors
- Earthing, signs, PAPI, CCR, ALCMS
- Workmanship and identification / as-built condition
- Evidence: installation records, inspection reports
- Evidence: photographs, drawings, test reports
AUD-05 Testing Audit Audit
Purpose
To verify that AGL testing is technically valid, complete and properly documented.
Key Fields
- Test procedures, test records, test equipment, calibration
- Test limits vs actual results / failed tests / retests
- Approval and traceability
- Tests reviewed: insulation resistance, continuity, earth resistance, cable
- Tests reviewed: CCR, transformer, fixture, PAPI, sign, ALCMS
- Tests reviewed: photometry, FAT/SAT, functional testing
AUD-06 Quality Audit Audit
Purpose
To evaluate the effectiveness of the AGL quality-control system.
Key Fields
- QA/QC plans / inspection requests / QC checklists
- Material inspections / NCRs / observations
- Corrective actions / preventive actions
- Test reports / document reviews / quality records
- KPI examples: NCR frequency, NCR closure time, repeat NCRs
- KPI examples: inspection rejection rate, rework rate, supplier defects
AUD-07 Safety Audit Audit
Purpose
To verify that AGL work is being performed under effective safety controls.
Key Fields
- Work permits: electrical permits / airside permits
- LOTO / isolation / PPE
- Toolbox talks / JSA / FOD
- Airside vehicles / excavation / emergency preparedness
- Findings: safe practice / observation
- Findings: unsafe condition / safety violation / critical safety issue
AUD-08 Asset Audit Audit
Purpose
To verify the accuracy and effectiveness of AGL asset management.
Key Fields
- Asset register / asset identification / asset tagging
- Location / serial number / installation date
- Commissioning / warranty / condition
- Maintenance history / failure history
- Replacement planning / disposal records
- Key check: physical asset ↔ asset register ↔ technical documents ↔ maintenance history must be traceable
AUD-09 Documentation Audit Audit
Purpose
To verify that project and operational documentation is complete, current and controlled.
Key Fields
- Document register / drawing register / revision control
- Test reports / inspection records / certificates
- Calibration records / asset documents / vendor documents
- As-built drawings / O&M manuals
- Handover records / archive records
- Key control: no obsolete document should remain in active controlled use
AUD-10 Compliance Audit Audit
Purpose
To verify compliance with the applicable project, regulatory and technical requirements.
Key Fields
- ICAO requirements / FAA requirements where applicable
- IEC requirements / BIS-IS requirements / DGCA requirements
- Project specifications / tender requirements
- Approved deviations
- Technical compliance matrix / requirement traceability
- Output: compliant / observation / gap / non-conformance / approved deviation
AUD-11 Supplier Audit Audit
Purpose
To assess the technical and quality performance of suppliers/manufacturers.
Key Fields
- Approved vendor status / product quality / technical compliance
- Delivery performance / documentation / certificates
- FAT performance / NCRs
- Warranty support / spare-parts support / technical response
- Repeat defects
- Supplier rating: Excellent / Acceptable / Needs Improvement / Conditional / Not Acceptable
AUD-12 Project Audit Audit
Purpose
To conduct a comprehensive audit of an AGL project across project management, engineering, procurement, installation, testing, safety and documentation.
Key Fields
- Project management: scope, schedule, milestones, communication
- Engineering: design, calculations, drawings, approvals
- Procurement: materials, vendors, delivery, certificates
- Installation: progress, quality, records
- Testing: electrical, functional, photometric, FAT/SAT
- Safety: permits, LOTO, airside safety
- Documentation: as-built, O&M, handover
- Final result: project audit score / findings / actions
B · Audit Findings & Corrective Action
4 of 4 formsAUD-13 Audit Observation Finding
Purpose
To record conditions that require attention but do not necessarily constitute a formal NCR.
Key Fields
- Observation ID / audit reference / date / location
- Finding / evidence
- Requirement / risk
- Recommended action
- Responsible person / target date
- Closure status
AUD-14 Audit NCR Finding
Purpose
To record formal non-conformances identified during audits.
Key Fields
- Audit NCR number / audit reference
- Requirement / non-conformance description
- Objective evidence
- Severity: Critical / Major / Minor
- Root cause / corrective action
- Responsible person / target date / verification / closure
AUD-15 Audit Corrective Action Corrective Action
Purpose
To track corrective actions generated from audit findings.
Key Fields
- Action ID / audit reference / finding
- Root cause
- Corrective action / preventive action
- Responsible person / target date
- Completion date / evidence
- Verification / effectiveness check
AUD-16 Audit Closure Closure
Purpose
To formally close audit findings.
Key Fields
- Finding addressed
- Corrective action completed
- Evidence submitted / evidence reviewed
- Effectiveness verified
- No recurrence observed where applicable
- Status: Open → Action in Progress → Submitted → Verified → Closed
C · Management Review
7 of 7 formsAUD-17 Management Review Review
Purpose
To provide senior management with a periodic review of the effectiveness of the AGL engineering and operational system.
Key Fields
- Technical inputs: design performance, testing results, equipment performance
- Quality inputs: NCRs, audit results, rework
- Safety inputs: incidents, near misses, safety observations
- Maintenance inputs: PM compliance, breakdown, backlog, MTTR
- Reliability inputs: MTBF, failure frequency, repeat failures
- Asset inputs: condition, critical assets, replacement requirements
- Compliance inputs: compliance gaps, deviations, audit findings
- Outputs: management decisions, corrective actions, resource requirements, improvement projects, engineering changes, training requirements
AUD-18 KPI Review Review
Purpose
To periodically review measurable AGL performance indicators.
Key Fields
- Project KPIs: schedule performance, milestone achievement, engineering approval cycle time, procurement status
- Installation KPIs: installation progress %, rework %, installation NCRs
- Testing KPIs: first-pass test acceptance %, retest rate, test failures
- Maintenance KPIs: PM compliance %, breakdown frequency, backlog, response time
- Reliability KPIs: MTBF, MTTR, failure frequency, repeat failure rate
- Quality KPIs: NCR count, NCR closure time, rejection rate
- Safety KPIs: incidents, near misses, safety observations, permit compliance
- Photometry KPIs: photometric compliance %, failed fixtures, retest frequency, performance trend
AUD-19 Performance Review Review
Purpose
To review overall AGL system and engineering performance.
Key Fields
- System availability / equipment reliability
- Maintenance effectiveness
- Quality / safety / compliance
- Energy performance
- Project performance / personnel competency
- Output: performance status + weak areas + improvement actions
AUD-20 Reliability Review Review
Purpose
To analyze reliability performance of AGL assets and systems.
Key Fields
- Metrics: MTBF, MTTR, failure rate, availability
- Repeat failures / critical failures / failure distribution
- Equipment categories: fixtures, CCRs, isolation transformers, cables, connectors
- Equipment categories: PAPI, signs, ALCMS, control equipment
- Review questions: which asset fails most / causes longest outage / has repeated failures
- Review questions: is failure frequency increasing, are corrective actions effective, should replacement be considered
AUD-21 Failure Trend Review Trend Review
Purpose
To identify patterns in historical AGL failures.
Key Fields
- Trend categories: electrical, CCR, transformer, cable, connector, fixture
- Trend categories: PAPI, sign, ALCMS, environmental, installation-related, human/operational
- Analysis: monthly, quarterly, annual failures
- Analysis: failure by equipment, location, manufacturer, model, failure mode
- Repeat failure identification
- Output: trend → root cause → corrective action → preventive action
AUD-22 Maintenance Trend Review Trend Review
Purpose
To identify trends in maintenance workload and effectiveness.
Key Fields
- PM completion / corrective maintenance / emergency maintenance
- Breakdown frequency / work orders / backlog
- Spare consumption / repeat repairs / equipment replacement
- Trend indicators: increasing breakdowns, increasing maintenance hours
- Trend indicators: increasing spare consumption, increasing repeat failures, increasing backlog
AUD-23 Quality Trend Review Trend Review
Purpose
To identify recurring quality problems.
Key Fields
- Trend categories: NCR, inspection rejection, material rejection
- Trend categories: installation defects, testing failures, documentation errors, supplier defects, rework
- Analysis: NCR by equipment, contractor, supplier
- Analysis: NCR by location, cause, month; repeat NCRs
- Output: trend → root cause → systemic corrective action
D · Annual Engineering Governance
2 of 2 formsAUD-24 Annual Engineering Review Annual Review
Purpose
To conduct the highest-level annual technical review of the AGL engineering system, consolidating the outputs of every previous division.
Key Fields
- Asset performance: condition, critical assets, health, replacement requirements
- Reliability: MTBF, MTTR, failure frequency, repeat failures
- Maintenance: PM compliance, corrective maintenance, backlog, spare consumption, effectiveness
- Photometry: performance, failed fixtures, trends, retesting
- Electrical system: CCR performance, transformer condition, cable condition, earthing performance
- Quality: NCR trends, audit findings, supplier quality
- Safety: incidents, near misses, safety observations, permit compliance
- Compliance: standards, regulatory requirements, deviations, compliance gaps
- Engineering improvement: innovations, design improvements, new technologies, reliability improvements, energy reduction
- Final output: Annual Engineering Performance Report + Engineering Improvement Plan
AUD-25 Management Action Register Register
Purpose
To become the master action-tracking database for management decisions and audit outputs.
Key Fields
- Action ID / source (meeting/audit/review) / date
- Finding / decision / required action
- Priority: Critical / High / Medium / Low
- Responsible person / department / target date
- Status / completion date
- Evidence / verification / effectiveness / closure date
- Status: Open → Assigned → In Progress → Completed → Verified → Closed
How Division 22 Connects
Division 22 should not become merely a collection of audit checklists. It functions as the management intelligence layer that converts every record generated by Divisions 01–21 into objective evidence on technical, project, installation, testing, maintenance, quality, safety, asset, documentation, compliance, supplier, reliability, and engineering performance.
Management Review Cycle
The four categories in this division follow the full assurance and continuous-improvement cycle:
Related Divisions
- Division 09 — Troubleshooting & Failure Investigation (source data for AUD-21 Failure Trend Review)
- Division 10 — QA/QC Forms (source of NCRs, inspections and rework feeding the Quality Audit and Quality Trend Review)
- Division 11 — Asset Management Forms (asset register and history verified by the Asset Audit)
- Division 20 — Documentation & Records Control (document and drawing register verified by the Documentation Audit)
- Division 21 — Compliance & Standards Forms (requirement traceability that AUD-10 Compliance Audit verifies against)
The Continuous-Improvement Engine
Division 22 is the natural convergence point of the entire AGL framework, sitting above every division from Project Management through Compliance & Standards and closing the loop back into engineering practice:
Master Principle
Division 22 should function as the management intelligence layer that converts the records generated by every previous division into a single continuous chain:
Frequently Asked Questions
Quick answers about the 25 Division 22 audit and management review forms, how findings are closed, and how records become management decisions.
Q1What is Division 22 — Audit & Management Review Forms in the AGL Engineering Forms & Templates library?
Division 22 is a set of 25 forms (AUD-01 to AUD-25) that make up the management assurance, audit, performance-review and continuous-improvement layer of the AGL Engineering Management System. They are grouped into four categories: Audit System (12 forms), Audit Findings & Corrective Action (4), Management Review (7) and Annual Engineering Governance (2). The division follows the cycle Plan, Execute, Inspect, Test, Audit, Review, Correct, Improve.
Q2How does Division 22 differ from Division 21 — Compliance & Standards?
Division 21 determines whether requirements are satisfied. Division 22 determines whether the whole AGL engineering, installation, testing, maintenance, quality, safety, asset and documentation system is actually working effectively. It sits above the other divisions as a management intelligence layer, converting their records into audits, findings, analysis, corrective action, KPI and trend reviews, management decisions and continuous improvement.
Q3Which audits are included in the Audit System?
The Audit System has 12 forms: Internal Audit Checklist (AUD-01), Technical Audit Checklist (AUD-02), and Maintenance, Installation, Testing, Quality, Safety, Asset, Documentation, Compliance, Supplier and Project Audits (AUD-03 to AUD-12). The internal audit covers management, technical, quality, safety and asset areas, while the technical audit verifies design, circuits, control equipment, fixtures, visual aids, earthing, protection and photometry.
Q4What is the difference between an Audit Observation and an Audit NCR?
An Audit Observation (AUD-13) records a condition that needs attention but does not necessarily constitute a formal non-conformance. An Audit NCR (AUD-14) records a formal non-conformance with the requirement, objective evidence, severity (Critical, Major or Minor), root cause, corrective action, verification and closure. Severity classification follows the organization's approved NCR classification procedure.
Q5How are audit findings corrected and closed?
Audit Corrective Action (AUD-15) tracks the root cause, corrective and preventive action, responsible person, target date, evidence and effectiveness check. It distinguishes Action Completed from Action Effective, because completing an action does not automatically prove the underlying problem has been eliminated. Audit Closure (AUD-16) then formally closes the finding once evidence is reviewed and effectiveness is verified, moving through Open, Action in Progress, Submitted, Verified and Closed.
Q6What do the Management Review, KPI Review, Performance Review and Reliability Review cover?
Management Review (AUD-17) gives senior management a periodic view of system effectiveness using technical, quality, safety, maintenance, reliability, asset and compliance inputs. KPI Review (AUD-18) reviews measurable indicators across project, installation, testing, maintenance, reliability, quality and safety. Performance Review (AUD-19) assesses overall system and engineering performance, including availability, maintenance effectiveness, quality, safety, compliance and energy performance. Reliability Review (AUD-20) analyzes MTBF, MTTR, failure rate, availability, repeat failures and critical failures.
Q7What are the failure, maintenance and quality trend reviews?
Failure Trend Review (AUD-21) identifies patterns in historical AGL failures by month, quarter and year, and by equipment, location, manufacturer, model and failure mode, moving from trend to root cause to corrective and preventive action. It connects directly with Division 09 — Troubleshooting & Failure Investigation. Maintenance Trend Review (AUD-22) and Quality Trend Review (AUD-23) extend the same trend approach to maintenance and quality records.
Q8What are the Annual Engineering Review and the Management Action Register?
The Annual Engineering Review (AUD-24) is the highest-level annual technical review, consolidating outputs from every previous division, including asset performance, reliability, maintenance, photometry, the electrical system and quality. The Management Action Register (AUD-25) is the master action-tracking database for management decisions and audit outputs, with priority, responsible person, target date and a status path of Open, Assigned, In Progress, Completed, Verified and Closed.
Q9Can the Division 22 forms be downloaded, and which divisions feed them?
Yes. Each entry has a Download as Word button that produces an uncontrolled sample Word template with letterhead, a document-control block, ruled entry fields and a three-tier approval table (Prepared By, Reviewed By, Approved By) as layout only, to be adapted under your own document-control system before use. Division 22 audits and reviews the records of the other divisions: for example, Division 09 supplies failure data for the Failure Trend Review, Division 10 supplies NCRs and inspections for the Quality Audit, Division 11 supplies the asset register for the Asset Audit, Division 20 supplies the document register for the Documentation Audit, and Division 21 supplies the traceability that the Compliance Audit (AUD-10) verifies against.
SCORE THE AUDIT. UNDERSTAND THE SYSTEM.
An audit or KPI review form scores performance — but real management-review competence means understanding what the numbers reveal about system reliability, recurring failure patterns and where the next risk is building.
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